This assignment has two parts While working in your office y

This assignment has two parts. While working in your office, you get an urgent email from the director of another department, Max. Max claims that your work activity created a problem resulting in delays with his subordinates processing an important project, and that he needs a solution to this problem as soon as possible. Upon further investigation, you discover that there are some sub-assembly components needed that are not available for use. You have a couple of options that may help to mitigate the problem. You can contact the inventory control manager to locate a similar item for use, or you could attempt to communicate with the supplier in order to have something similar sent to the plant. After gathering a few options, you are be ready to communicate a solid response to Max, while collaborating with your department\'s director. Part I: Compare in 175 to 350 words the following communication tools that could be used to create a response, and explain which method of communication you prefer and why you chose this particular communication method: Face-to-Face interaction Phone calls Emails Text Part II: Draft a 175- to 350-word email to send to the director (Max). Include the following: your summary of his claim the information that you gathered about the problem potential resolutions to the problem your recommended solution to the problem

Solution

It is common belief that face-to-face communication is good enough than the other forms of communication like letter, email or telephone. But is not true that the face to face communication is better than any other.

Commonly the communication provider and the recipient are situating in distant places. They are busy with in their work and hardly can find time to communicate after getting an appointment. To them the best method is to communicate by letters, e-mails or telephone. Because we can use our leisure time to prepare a letter, e-mail and send them after making an effective checking on what we have intend to communicate. Writing a letter or preparing an e-mail does not take much time.

Another reason for depending on letter, email or telephone for communication is that face to face communication is money consuming and time consuming. The people have to travel a long way for a face to face communication. Much time and money is wasted. But a communication by letter, e-mail or telephone is less time consuming and money consuming. For example if two persons are situating in England and the other is in France it is more costly for a person in England to make a face to face communication with the person in France. It is highly costly also. To them the best way is to use a letter, e-mail or a phone call.

Sometimes some people find it difficult to communicate face to face. They find difficulty in communicating the matter by a face to face method. The letter, e-mail, or telephone is the best way open to them. In short the communication methods like letter, e-mail, and telephone have the above mentioned advantages.

In the past face to face communication was the only method of communication. But in modern time with advanced technology, the face to face communication became outdated. With the progress in communication new methods like letter, e-mail and telephone calls became popular and the face to face communication rarely used. But the face to face communication has certain special advantage with the other methods lack.

One of the advantage the face to face communication has over the other new methods, is that one person can see the facial expression of the other. Thus the responsiveness of the other person on each matter can be understood from his facial expression.

By face to face communication we can find out whether a person is telling the truth or not. But a communication by letter, email or telephone does not have such an advantage. Many of the businessmen prefer face to face discussion because it helps them to test the genuinely of the matter discussed.

The human feelings cannot be expressed in any other way of communication than the face to face communication. All human expressions like love, sympathy, hate, contempt and anger can be precisely revealed in a face to face communication. No other method of communication is better than the face to face communication. Even though the face to face communication has advantage over the other methods of communication, the phase of development in computer, telephone and other communication means reduced the dependency of modern man upon the face to face communication.

People in modern time depends on communication by telephone or email because it is convenient than any other method. There is no need of fixing an appointment for communication. It is just enough if one can remember a phone number or e-mail. Now a days face to face communication is also possible in computer or mobile by using video call or Skype, Google Duo. It reduces the importance of direct personal face to face communication.

A message of communication by letter or email can be well prepared after repeated reading before it sends. Thus the communication by letter or email gives accuracy in matter conveyed.

The strength of friendship can be elaborated by e-mail communication. A person is able to get more friend circle by e-mail communication.

Whenever a person feels inconvenience for telling something directly it can be conveyed easily by e-mail. Here the communicator does not want to face the reaction of the recipient when the thing is an unpleasant one.

To,

max_123@ _____mail.com

Subject: Reason for the delay in project.

Sir,

I had gone through the reasons for the delay in the project. It is found that the basic reason for the delay of the project is the inefficient communication method we use.

Most of the communication method we using is direct face to face communication. It is rather time consuming and often create delay in the execution of many of the projects. The face to face communication needs to fix prior approval of the meeting and appropriate time which is convenient to the delegates. It is found that this method of face to face communication is inaccurate for the modern business world.

Our communication method inside and outside of the business has to be replaced with the modern convenient methods of letter,   e-mail and telephone. These methods take a little time for communication.

The project was delayed because of the non-availability of some of the sub-assembly components. This can be solved either by taking similar component from the inventory of the business or ordering a similar component from the supplier of the components. For both we depend on the face to face communication. It delayed our project and so that we have to depend other methods of communication like e-mail, telephone and letter. These methods are so fast in the field to communication and thus we can complete many of our projects in time.

Thus I recommend to you to replace the communication method in our business by replacing e-mail, letter and telephone in place of face to face communication

With regards

Yours faithfully

___________