Poor communication within project teams and stakeholders has

Poor communication within project teams and stakeholders has been noted as one of the top 4 reasons for project failures. What are some of the communications skills that project managers should possess? How should project managers go about acquiring them if they are lacking these important skills? (at least 400 words, if you can add more, that would be great).

Solution

Answer:

Communication skills that project managers should possess:

-Ability to communicate the goal:

The ability to set a goal or achieve the target is the primary communication skills of a manager.One cannot be successful without achieving the goal.So goals have to clearly set and communicated to others

-The ability to communicate the action plans to achieve the goal.Not only the goals should be clearly defined and understood by others but the methods and plans to achieve the goals should also be clearly explained so that employees are clear to work towards the goal through the action plan

-Manager should communicate in a accurate language and not in an ambiguous language.

-Managers should have the skills to delegate the tasks.Delegation of tasks is the split up of work and assigning it to various employees

-They should possess the communicative skills to give feedback in a positive way if the employees donot perform well.The way of communicating the negative performance in a positive way and making the employee to understand his weakness is very difficult and the manager should handle this situation in a positive way only through his communicative skill

-Being confident is a way you make others to believe in you.It is very important for effective managerial communication.Managers should have self belief and should not feel low in this aspect

-Managers should know when to communicate an important matters.He should not set a meeting with team members at late evenings or eraly mornings .They would never pay attention and the message would not be clearly understood

-Focusing on the topic is very important.Managers should communicate clearly about the topics to be discussed without deviating from the topic and they should ensure whether the employees understand well

-Managers should be effective listeners so that they can communicate well about the same listening to others

-Body language and facial expressions are very important while communicating to others.They should express their thoughts in a positive way and personality should be maintained

-Managers should take care of the pitch and tone and communicate in a convincing way for people to understand what you intend to communicate

Ways to acquire important skills for project managers:

-Listening is very important to improve on your communicative skills.Listen to what other persons saying instead of formulating your response.So that you can clealry communicate it to others

-Managers should make sure they are presenable and their body language matters.Confident body language helps to improve your communicative skills

-Write things down when you are on a meeting or communicating something and donot rely on memory

-Think before speaking may help you to get a idea of what you are going to communicate.Take a moment and pay attention to what you say and how you say

-Maintaining a postitive attitude and smile may give a positive feel and others may also respond in a positive way to you

-Having the courage to say what you think and they should not keep the ideas with themselves and share with others to get others opinions

-Managers should ask for honest feedback about their communicative skills and work on his weakness and improve those areas

-Managers should first establish a rapport with the audience and then communicate so that he can communicate his ideas without any fear and can share it easily

-Managers can share their own experiences or stories to make the audience interesting thereby improving his communicative skills

-Managers can attend training programs based on communicative skills so that they gain lot of information on how to improve their skills which will help them to practice for their own