Why are project communication plans important in a project i

Solution

Why are project communication plans important in a project implementation plan?

Communication plans provide the project managers with the opportunity to communicate the right information to the right people in the best possible manner. A communication plan acts as a glue to keep all the stakeholders attached. Once the communication plan is established, a project manager can \'define\' what type of information should go to which type of stakeholder. This role-specific communication plan lets the stakeholders contribute in a more effective way. It has been observed that project managers who follow robust communication management process often succeed in their projects as far as the schedule, budget, and quality are concerned.

The benefit of building a communication plan is that instead of responding to information requests, the project manager is controlling the flow of information. This lessens confusion and needless interruptions can provide project managers with higher autonomy because by reporting on a regular basis how things are going and what is happening, the project manager allows the sponsor feel more comfortable.

Why is risk analysis important in a project implementation plan?

Project implementation plan invariably depends on some input factors such the number of resources required to perform each project activity and also the delivery parameters. Unfortunately, both of them are uncertain beyond a basic foundation level of estimates. If the causes and magnitude of uncertainty are not predicted or accounted for in the implementation plan of a project, the chance of failure increases exponentially. A risk analysis framework or tool provides the project managers with an opportunity ot identify the associated risks with all of these factors and assign a risk rating (depending on the impact and likelihood rating) to all of them so that appropriate risk mitigation strategy is in plan from the beginning. Therefore, a risk analysis assumes the factors associated with the project to be stochastic and not deterministic and provided the action plan for their variability in the due course of the implementation leading to project success.