Que 3 Project Case Study Project Plan Concept The purpose of

Que. 3 Project Case Study: “Project Plan Concept”

The purpose of this assignment is to describe your anticipated project plan in a written Project Plan Concept.

Case Scenario: You will act as the IT manager of an organization who is tasked with integrating a new software implementation. You are free to choose the software for this project, if you want then you can choose your senior project-I Project definition.

You will then write a 5-page paper name as “Project Planning Template” summarizing the software for following points:

(i) About your software

(ii) The advantages and disadvantages of your software

(iii) How the company will use it?

(iv) Why it is necessary? and

(v) How this implementation will meet the company’s budgeting needs?

You will then complete the software systems integration project-planning template. The data used for the project plan template can be completely fictitious, as you will be graded on your abilities to incorporate a solid plan.

Solution

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Answer:
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One such software used for project management is ERP.

  
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   Enterprise Resource Planning (ERP)
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   (i) About your software
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           01. Enterprise Resource Planning is the most widely used business software in industries and organization.
          
           02. ERP is a computer application software that can used to coordinate and manage every resources, functions and data from information
               stores of a business which includes hardware and services that are linked over LAN.
          
           03. ERP integrate business management practices and modern technology processes.
          
           04. ERP enable executives to access the information which is widely scattered across all the functional units of a business house.
          
           05. ERP helps executive product manger to make productive decisions by presenting them a complete overview of business execution.
          
           06. ERP convers major functionalities such as Human resource management, Supply chain management, Customer relationship management,
               Financial management, Manufacturing and warehousing management, Logistics etc.

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   (ii) The advantages and disadvantages of your software  
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       Advantages of ERP systems
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           01. EPR improves the work process.

           02. ERP helps in fast and timely decision making.

           03. ERP provides timely and accurate information.

           04. ERP increases customer response time.

           05. ERP reduces paper work means provides more automation work.

           06. ERP improves efficiency, productivity and performance of an organization.

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       Disadvantages of ERP system:
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           01. ERP incorporating system in an expensive process.

           02. ERP eliminates the present or manual system.

           03. ERP may suffer security issues if not properly aligned.

           04. ERP implementation is a time taking process

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   (iii) How the company will use it?          
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           ERP can be used to company as a Project management software which helps an organization to manage projects from starting to end,
           and help employees to give their inputs in the process.

           EPR can be used as Project application software which helps an organization in scheduling, planning, Cost control, budget management,
           resource allocation, collaboration, quality management documentation and administration and so on.

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   (iv) Why it is necessary? and
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           The main aim of using ERP software is to handle all aspects and complexities and to control the costs.
  
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   (v) How this implementation will meet the company’s budgeting needs?
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       ERP is implementation by five major stages and are follows:

       01. Structured planning: is the most important phase where project team is selected, present business processes are studied,
           information flow from within and outside the organization are scrutinized objectives are set.

       02. Process assessment: at this stage software capabilities are examined, present business processes are studied and standards are set.

       03. Data compilation and cleanups: at this stage important data are that are needed are collected and stored in the database.

       04. Education and testing: at this stage database are tested and checked and users are trained about the software mechanism.

       05. Usage and evaluation: is the final stage where the systems are regularly checked by project team for any loopholes or drawbacks.
      
       All these major stages meets the company budgeting needs.
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